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Northwest Junior Elite Travel Rules

The following travel details are for informative purposes and will hopefully answer all questions and/or concerns about the club’s upcoming trips to participate in out of region or out of state tournaments.

Both parents and players need to review the following information and discuss it among themselves to ensure that they are in complete understanding of the policies and expectations that come with traveling as a member of NW Juniors Elite VBC (NWJE).

NWJE and its staff take the responsibility of traveling with a group of young ladies extremely seriously. We will have a zero tolerance policy for all players who violate any rule or code of conduct throughout the duration of the trip! From the moment that a player arrives at the airport to the moment that they leave it, each player will be under strict supervision by NWJE staff members & designated team Focals and chaperones. All members of the staff will have the authority to reprimand any player and all incidents of misconduct will be brought to our Director’s immediate attention – each trip will have a designated Travel Leader who represents the club and our directors.

Players and parents need to understand that the overall purpose of this trip is to participate in a volleyball tournament. Team social activities will come second to tournament requirements. Coaches will ensure that players have the opportunities to receive at least eight hours of sleep per night and are eating three meals a day. Social plans will be made around each team’s playing schedule and sleeping and eating requirements.

Players must be in complete understanding that while they are under the supervision of NWJE staff members; they will act in a first class manner. Everyone wants to have an enjoyable trip and in efforts to do this, everyone must be in accordance with some very basic policies.

 The following expectations are those that NWJE has for all players and teams when traveling to an out of town tournament. The club and its staff are working hard to maintain a first class reputation; therefore, its expectations are high and those who fail to meet them will suffer harsh consequences.

  1. Players will act in an appropriate manner at all times. This includes volume of voices, choice of words, course of actions, choice of dress, respect to property (i.e., hotel and airline items), etc. o At any out-of-town tournament, all players are under the direct authority of the NWJE coaches, chaperones, and club representatives. o Even if your parents come to the tournament, players are still expected to adhere to club & team rules as well as attend all team functions.
  2.  Each player is expected to treat all other players, teammates, coaches, referees, and fans with courtesy and respect.
  3. Players must be on time for all team commitments. If the chaperone or coach tells you to be somewhere, then players should make sure they arrive 5-10 minutes earlier. Please read the tournament agenda so you know where and when to be at scheduled times.
  4. Each player will keep their coach, chaperone, or team focal informed of their presence at all times. This rule also applies for all local and regional tournaments. o At out-of-town tournaments, players may only be dismissed from team functions (playing site areas, hotel, team dinners, etc.) if their parent is present at that tournament. o Player/parent must ask permission from coach and/or chaperone before being dismissed from team functions. o Player/parent must inform coach and/or chaperone where they will be and their approximate return time if they are dismissed from the team function.
  5. Curfew will be set on a nightly basis depending on the team’s playing schedule. Player(s) in violation of curfew will be reprimanded by the staff member who discovers the violation and/or by her coach.
  6. Players will not disturb other hotel guests/airline passengers or hotel/airline staff. If the hotel/airline staff has to contact the coaches/chaperones in efforts to curtail disturbances, her coach and/or club director will reprimand all players involved in the incident.
  7. Within the hotel, players must always be in groups of two (2) or more, but should never leave a teammate in a room by themselves.
  8. Outside of the hotel, players must have an adult NWJE member (staff, parent, or chaperone) accompany them. NO Player (even if they are 18 years old) is allowed to leave the hotel property without an adult with them.
  9. Players are not allowed in hotel rooms occupied by non- NWJE members or persons of the opposite sex. Non- NWJE members are not allowed in players’ hotel rooms. NWJE parents are considered members. o Players should never give any stranger the name of the hotel the team is staying at or the room number of any NWJE player.
  10. While in the hotel rooms, players must not leave doors open or prop doors open with latches or other items.
  11. NWJE, and USAV's Alcohol, Drug, and Tobacco Policy will be strictly enforced.
  12. Any additional costs incurred while traveling will be charged to the player’s account statement. This includes the replacement costs of misused or stolen hotel items.
  13. When riding/driving in team vehicles, all players MUST buckle their seat-belts. This rule applies to any player riding/carpooling with other families/adults.
  14. Teams will clean up their areas prior to leaving any tournament site.
  15. Severe violations of the travel rules will result in the player being sent home immediately at the parent's expense.

Any player who does not meet the above expectations will be reprimanded. Punishment may range from suspension from that specific tournament to suspension or expulsion from the club (may not be released from club to play elsewhere). Minor punishments will range from spending free time with the coach or chaperone instead of teammates to being assigned to sleep in the girls coach’s room rather than her originally assigned room.

Each rule infraction and misbehavior will be brought to the Director or Administrator's immediate attention. Player’s must remember that they are not only representing their team, but also NWJE. We want to be able to return to these tournaments, hotels and fly the airlines for future tournaments so please act and think responsibly.

Download information in PDF format, print and share these rules with the team.