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Chaperone & Focal - Information Resources

Tournaments

ANY QUESTIONS regarding your team's practice schedule, tournaments, etc. should be directed to your coach.  

Power League: Your coach will let you know which facility your team will play at.  The Facility locations and rules are posted on the Puget Sound Region USAV website: https://www.psrvb.org/facility-info

NW Juniors hosted tournaments If the tournament is hosted at multiple locations, then your coach will let you know which location your team will be at. The locations and rules are posted on the tournament events drop-down page: https://www.nwjuniors.org/tournament-home

CONDUCT 

 


2022 Tournament Travel by Air

For all teams participating in tournaments that teams FLY to:

Arrangements made by the club:

  • U14-U17 hotel and transportation to & from the hotel and venue are arranged by the club.  (This also applies to any U13 team that opts to participate in a tournament that teams fly to with a chaperone; otherwise if no U13 chaperone, then U13 guidelines for car travel apply).
  • Airfare for Coaches, Chaperones, and chaperone's daughter* are reserved by the club.  The cost of the coaches and the chaperone's ticket are covered by the club.  *The chaperone must reimburse the club for the cost of their daughter's ticket. 
  • Parents should communicate and coordinate their player’s flight arrival and departure times with the Coaches and Chaperones flight schedule posted on the designated travel page for their tournament.  

HOTEL - Travel by car

  • The club reserves the hotel for U14-U18 Coaches, Chaperone, and Players.  We also reserve a block of rooms for parents to pull from.
  • The club reserves the hotel for U12-U13 Coaches.  The club also holds a block of rooms (number of rooms held is based on availability) at the same hotel for parents to reserve from and pay directly to the hotel. Parents are responsible for housing their players with them for U12-U13 teams. 


Tournament Meal Planning

--Be sure to include your coaches when planning meals.

--Don't forget to check if any player has food allergies.


USAV TOURNAMENTS ONLY

USAV Chaperones: (U14-U18 teams)

(Teams may participate in TRAVEL tournaments that are NOT USAV.  So, be sure to verify first if a tournament is USAV before asking your chaperone to get USAV membership.) You can find out if a tournament is USAV by clicking on it's travel page.

CHAPERONES: USAV tournaments require a background check for all chaperones (which can take up to 3 weeks) and to get their SafeSport Certification. 

Here is the link to register and automatically add your membership to NW Juniors.

https://memberships.sportsengine.com/org/puget-sound-region-volleyball/affiliation/northwest-juniors-volleyball-club

Be sure to select: 21-22 PSR Adult - SafeSport & Background Screen Required ($65)

  • Focals and Coaches, be sure your chaperone gets this completed at least 3-4 weeks prior to the tournament date.  Preferably sooner so chaperones can be rostered with their team and get FREE entry into the tournaments. 
  • Chaperones for USAV tournaments should forward their Safe Sport Certification and the receipt for reimbursement  of their USAV Membership to billing@volleyballnw.comBe sure to include your mailing address for checks to be sent to.
  • Chaperones must also sign the Chaperone/Volunteer forms (links below) and e-mail to billing@volleyballnw.com at least 2 weeks prior to the travel date.


Volunteer PARENT ROLES within the team

TEAM ROLES

To take part of the administrative load off of the coach, team parent representatives called Team Focals, will be selected by the coach of each team. They will be responsible for coordinating all events for their teams. The parent focal is the primary communication link between the players, the coach, and club administration.  Some teams will also select a Fundraising Focal to help organize team fundraisers.  Finally, when traveling, U14 and older teams will travel with adult female Team Chaperone or their parents. These positions are defined below.

TEAM FOCAL

  • One focal per team
  • Responsibilities include: Communicate travel arrangements & other club information to team and parents (dates, times, maps, etc.).
  • Best method to communicate is through a team e-mail or newsletter
  • Attend Club Coaches/Focals meetings when scheduled
  • As a Team Focal you will need to ensure your team receives all travel information in a timely manner and responds to the deadlines given by the Club. 
  • Ensure all online registration has been completed by all chaperones for your team
  • Other misc. coordination:
  • Carpools for practices & Tournaments
  • Coordinate room assignments, airfare and transportation for travel with coaches
  • Organize food/snacks for teams at tournaments

FUND RAISING FOCAL

  • One fundraising focal per team
  • Runs team fundraisers as scheduled
  • Seeks approval from Club Director for additional fundraising events
  • Attend Club Coaches/Focals meetings as scheduled
  • Arrange and communicate fundraising opportunities/events to team and parents with Team Focal

CHAPERONES

During the current season, we ask that parents attend as many tournaments as possible.  If you as a parent or guardian cannot attend, please contact a fellow parent to chaperone your daughter(s). For out of region or overnight traveling tournaments for U14 and older teams, we will have one designated adult female chaperone per team.  The chaperone can either be another coach or a selected parent of a player on that specific team.

The chaperone must be willing to room with another chaperone if attending a tournament with other NWJRS Elite teams. They must also be willing to room with their daughter and other players if necessary.  Most importantly, the Chaperone needs to be available and accessible to all of the players at all times.

CHAPERONE GUIDELINES

  • One chaperone per team per travel event for 14 and older teams or for U12/U13 flying trips.
  • Chaperones must be female adults (preferably a parent) and willing to adhere to rooming situations that are in the best interest of the club and team.
  • Chaperones must be able to travel with the majority of the team to and from the event.
  • On flying trips, the chaperone will be asked to drive a rented team vehicle
  • The club reserves the right to use other coaches/assistants as chaperones instead of a parent.
  • Chaperones must work closely with the Team Focal and coaching staff.

RESPONSIBILITES:

  • Make sure players are adhering to club travel rules and coordinate with the coach and make sure players and other traveling parents know when to meet for team functions. Here are the Air Travel Rules if your team is flying to a tournament.
  • Ensure the general welfare of players whose parents are not with team. 
  • Misc. coordination of snacks/food, room assignments, etc.
  • If the tournament is USAV then the Chaperone must get a USAV Adult Membership which includes Background Screening and completing SafeSport Certification. The club pays for your membership, so be sure to forward your registration confirmation and receipt to billing@volleyballnw.com for reimbursement.